Guide to Microsoft Teams
Microsoft Teams – Working from home made easy
More and more businesses are beginning to deploy working from home (WFH) solutions for their employees as a result of COVID-19. Some of the key requirements for most organisations is a platform that allows their staff to continue communicating and collaborating on projects seamlessly, avoiding downtime and maintaining their high levels of productivity and efficiency.
Many organisations have turned to Microsoft Teams, Microsoft’s collaboration application that helps teams stay organised and have conversations all in one place. Microsoft themselves market Teams as “the hub for teamwork in Office 365” that allows you to “work remotely without feeling remote”. From our personal experience, and as a Microsoft Gold Partner, we can safely say that we agree completely with that sentiment and strongly believe it is a great tool for any organisation that is need of collaboration software.
Microsoft Teams 6 Month Free Trial
It is more important than ever to stay in touch with colleagues and customers when working remotely. As an organisation we use Microsoft Teams to enable us to make calls to clients, engage with colleagues, share files, conduct customer and team virtual meetings. It’s great news that Microsoft have announced a free Teams six-month Office 365 E1 trial for businesses without an existing Teams license (exclusions apply).
This offer is available to any customer who doesn’t already have O365 OR have O365 profiles without Teams (office 365 ProPlus, Office 365 Business, Exchange online plan 1 & 2, Dynamics).
Teams 6 Month Trial
How do I use Microsoft Teams? How can it help me work from home?
Using Microsoft Teams as part of your organisation’s working from home strategy is an intelligent way to be able to collaborate and communicate with your colleagues almost as if you were in the office together – but many people aren’t using Teams to its full capabilities.
There are many tips and tricks that can help you better utilise the functions of Microsoft Teams. To help you make the most of Teams, we have put together some of our favourite features that we believe will ensure an effective and professional home working environment.
Call, collaborate, chat and meet from anywhere
With the Teams mobile app, all you need to do is log on with your account details to access your meetings, messages, files and calendar. As everything is stored in the cloud, all you need to access your files in an internet connection.
Work in OneDrive, together
Creating and collaborating on files is easier than ever in Microsoft Teams as it utilises OneDrive to host files securely in the cloud. This makes it possible for members of your teams to work on files together, meaning you can both edit and view the same file in real time.
You can do this by uploading existing files to your Team’s Files folder or browsing to where you want to store the file and selecting “New”.
Pin your most important channels
By right clicking on channels you use most, you can pin them so that they are more accessible. You can then navigate to your Pinned list for quick and easy access.
With Teams, you can schedule meetings for specific times by using the calendar. In the top right, you can either select “meet now” or “new meeting” where you will be prompted to invite users and select a time and date. Users will be sent an invitation, and if they accept it will automatically get added to their calendar, similarly to the meeting function in Outlook.
An additional feature of Teams is Live Events. Live Events are more like webinars than video calls, as they allow a presenter to broadcast to a specified audience. These are useful for company updates, educational presentations and more.
Make notes in meetings
With the built-in notes feature for meetings in Teams, it is possible to create typed notes whilst in the call. Click the three dots at the bottom of your team and you will see the “add notes” button. These notes can be shared with the team at the end of the meeting or saved for personal use.
Share your screen and take control
In the office, we are always running over to each other’s PCs to look at their screens. Luckily, in Teams, you can share your screen in your meetings and calls, allowing you to easily explain and demonstrate just as you would in the office environment.
You can do this by clicking the “share screen” button when in a meeting or a call.
Furthermore, it is possible to allow another user in your call to take control of your system. When sharing your screen, in the sharing toolbar, clicking the “give control” button will allow your colleague to take over your mouse. This is useful for providing support just as you would in the office.
Organise your workload
With Team’s structured channels with separate places for files, conversations and notes, it’s easy to ensure your workload is organised and managed to a high standard. With a built-in calendar, automatic backups and auto-save features on files, you can ensure your files never get lost and your no meeting ever gets forgotten.
More helpful tips for Microsoft Teams
If you are new to Teams, getting your Teams and Channels up and running might be a little bit confusing. More information can be found on Microsoft’s helpful End User Training page, which you can find here.
Here you can find in-depth guides to creating Teams and Channels, help and documentation, YouTube tutorials and live, online training guides.
If you are interested in Microsoft Teams or Office 365 Cloud Solutions, please get in touch by calling 01189 186817 or email email@example.com